Comparing Documents in Microsoft Review

This week on One-Minute Wednesday, Brandon Klein will be finishing up our series on Microsoft Review by showing you how to accept or reject changes and compare documents. These features allow you to quickly and easily incorporate any changes that others have made to your document. Document Compare is also exceptionally useful for finding out when someone has made changes to your document but forgot to track changes with Review.

Accepting and Rejecting Changes

When reviewing a document, you can accept or reject the changes that have been made to the text. Simply click on the change that has been made, and then click Accept or Reject in the changes group. If you click on the dropdown arrow, both Accept and Reject will give you several more options. For example, you can accept a change and automatically move on to the next one, accept all changes, accept changes and stop tracking, and so on.

Accept and Reject changes from the Changes group

Document Compare

One really cool piece of functionality in Review is the ability to compare two documents side by side, or take two documents from multiple reviewers and combine them. To do this, click on Compare, and then choose either Compare or Combine.

Compare and Combine documents

Click on the folder icons to select your original document and your revised document. You can also find recently-opened documents by clicking on the dropdown menus. Once you’ve selected your documents, you can click on More to give you more control over your comparison settings. This will give you a list of checkboxes, where you can decide what things will be compared or combined in the document, such as moves, comments, formatting, case changes, and so on.

Select the documents to Compare or Combine, and set your parameters

Once you’re done setting your Compare or Combine parameters, click OK and you’re done!

Two documents compared side-by-side in Microsoft Review


More Posts

Cup of IT: Share Files Securely with Microsoft 365

Microsoft 365 offers valuable features and capabilities to ensure your files are protected and are only accessed by the right people. On this episode of Cup of IT, we’ll be discussing how to safely, smartly and easily share and receive files in Microsoft 365.

Cup of IT: Sending Secure Emails with Microsoft 365

Microsoft 365 comes with several built-in security features that allow your organization to manage how sensitive information is handled via email. On this episode of Cup of IT, we’ll be discussing how to send secure emails using sensitivity labels, email encryption, and the do-not-forward options in Microsoft 365.

Clean Your Inbox with Outlook Folders

Using Outlook folders is a great way to begin relieving the stress of managing your inbox. On today’s One-Minute Wednesday, you’ll learn how to create customizable folders that can automatically categorize your email, giving you a better experience with your inbox.

Blocking Senders in Microsoft Outlook

Tired of junk mail getting past your built-in spam filter? You can quickly and easily train your junk folder in Microsoft Outlook. On today’s One-Minute Wednesday, Sean Mountain will show you how to mark email as junk and block senders, giving you more power over what shows up in your inbox!