Get New Task Alerts with Microsoft Flow

Welcome to this week’s One-Minute Wednesday. Today, we’re going to take another look at Microsoft Flow in Office 365. To recap, Microsoft Flow works to integrates two or more apps in order to automate workflows, helping to improve your productivity and collaboration. This particular episode looks at how to get notifications sent to your inbox when a new task in Planner is assigned. Let’s check it out!

Getting Notified Through Planner

Microsoft Planner gives you a bird’s-eye view of the different categories and subtasks associated with the projects you and your team develop. So, to get notified on how to receive immediate notification when a task is assigned to you in Planner, open Microsoft Flow and type the word “Planner” in the search bar and hit “Enter”. All the Flows connected with that particular app will appear.

01 Planner Flows

Now we want to narrow things down by finding the notification Flow. Hit the category that reads “Notifications” and you’ll see the specific list of Flows that perform that function. The Flow we want works with both email and mobile devices, but this time, we’ll just stick to email.

02 Notifications Category

Once clicked, the Flow syncs with your Microsoft account. When that’s complete, hit “Continue”.

03 Syncing

Now, you’ll be taken to a page where you can finalize the process. Flow lets you customize some of the parameters of the process if you’d like. Then, you can hit “Save” to finish up.

04 Saving the Flow

Another step you can take is to test the Flow’s functionality by hitting the Test button and performing the trigger action, which in this case, is to have a Planner task assigned specifically to you.

05 Testing Button

Once a duty is assigned to your account, you’ll instantly see a task within your inbox that you can follow up on.

06 Completed Flow 01

06 Completed Flows 02

So now you can stay up to date on projects and never have to miss any important parts of the projects you’re a part of! Be sure to come back next week for more!


More Posts

Cup of IT: Share Files Securely with Microsoft 365

Microsoft 365 offers valuable features and capabilities to ensure your files are protected and are only accessed by the right people. On this episode of Cup of IT, we’ll be discussing how to safely, smartly and easily share and receive files in Microsoft 365.

Cup of IT: Sending Secure Emails with Microsoft 365

Microsoft 365 comes with several built-in security features that allow your organization to manage how sensitive information is handled via email. On this episode of Cup of IT, we’ll be discussing how to send secure emails using sensitivity labels, email encryption, and the do-not-forward options in Microsoft 365.

Clean Your Inbox with Outlook Folders

Using Outlook folders is a great way to begin relieving the stress of managing your inbox. On today’s One-Minute Wednesday, you’ll learn how to create customizable folders that can automatically categorize your email, giving you a better experience with your inbox.