How to Organize OneDrive

As you start to use OneDrive, your documents, photos, and other files may begin to get a bit cluttered. When this happens, OneDrive’s organizational features will start to come in handy—on today’s One-Minute Wednesday, Pierre Gober will walk you through some of the tools that can help you organize and manage your OneDrive.

Creating Folders

As OneDrive starts filling up with an entire library of important files, it’s imperative to know how to keep things clean and organized. The first thing we can do to clean up a OneDrive with a lot of files is to create and manage folders. To do this, simply click “New” in the Tool Bar and select “Folder”. A window appears where you can name the folder, and then click “Create”.

Create and Name Folder

Individual files can be moved into these folders by clicking and dragging or by right-clicking the file and then choosing “Move To”. A folder selection panel will appear on the side where you can choose the folder you want to move the file to.

Move to Folder

Changing your View

Just as important as storing files away in folders is how you see everything. OneDrive has a “Sort” button here in the top right that allows you to sort your files by name, date modified, file size, and so on.

Sort Menu

To the right you’ll find an icon that lets you switch between the “Tile View” and “List View”. OneDrive defaults to the list view, where everything is in an ordered, descending column, but the “Tile View” allows you to see files and folders as large tiles, allowing you to navigate through your documents in rows.

Tile View

Sidebar Sections

Lastly, let’s take a look at the sidebar. Here, we have the “Files” section that shows the list of all of our uploaded and created files; “Recent” shows all of our recently created or modified files and “Shared With Me” lists the document and folders others have shared with you.

Files, Recent, & Shared with Me

Finally, we have the Recycle Bin, which houses deleted files from your OneDrive. To move a file here you can simply right click on the file, hit “Delete” and then hit “Delete” once more when this dialog box appears.

Delete File

Items here will only be available for 30 days, and will be permanently deleted once that time expires.

Recycle Bin

So those are some simple tips on staying organized in OneDrive. Don’t forget to tune in for next week’s episode of One-Minute Wednesday!


More Posts

Cup of IT: Sending Secure Emails with Microsoft 365

Microsoft 365 comes with several built-in security features that allow your organization to manage how sensitive information is handled via email. On this episode of Cup of IT, we’ll be discussing how to send secure emails using sensitivity labels, email encryption, and the do-not-forward options in Microsoft 365.

Clean Your Inbox with Outlook Folders

Using Outlook folders is a great way to begin relieving the stress of managing your inbox. On today’s One-Minute Wednesday, you’ll learn how to create customizable folders that can automatically categorize your email, giving you a better experience with your inbox.

Blocking Senders in Microsoft Outlook

Tired of junk mail getting past your built-in spam filter? You can quickly and easily train your junk folder in Microsoft Outlook. On today’s One-Minute Wednesday, Sean Mountain will show you how to mark email as junk and block senders, giving you more power over what shows up in your inbox!

Getting Started With Two-Factor Authentication

Today’s cybersecurity landscape is filled with a variety of evolving threats, demanding new ways to protect your data. On this week’s One-Minute Wednesday, we’ll cover how Two-Factor Authentication can keep you safe from the vast majority of cybersecurity breaches.