Manage Emails with Advanced Outlook Rules

Last time, we looked at how to make a rule in Outlook that can automate a task in your inbox. Today, we’ll see how to delve deeper into rules with Advanced Options.

For this example, we’ll see how to make a rule that always forwards incoming emails from a sender to a chosen contact. Advanced Options can be accessed in the Rules menu under Create Rule.

01 Advanced Options

01 Advanced Options Menu 02

Once the menu is opened, the first thing to do is to select “Conditions”. These parameters will govern what message are chosen to apply the rule on. We’ll select “from (a sender)” and then “sent only to me”.

02 Conditions

Hit Next and then you’ll select the “Actions” you want to take. You can delete it, move it to a folder, flag for follow up and a lot more, but for now let’s choose “forward it to people or public group”. You’ll then need to select what specific people you want the message to be sent to.

03 Actions

04 Foward to People

Click Next once again and then choose any Exceptions. These create boundaries to stop the rule from working in certain conditions.

05 Exceptions

Now, hit Next one final time, give the rule a name, determine if you want it to run on messages currently in your inbox and then hit Finish. You’ll see the rule take effect and the emails from your chosen sender will from now on be forwarded to your selected contact.

06 Running The Rule 01

06 Running the Rule 02

So that’s how to access Advanced Rules in Outlook. Use these to your advantage to organize the messages in your inbox for the best work experience. Join us next time for more!

About TechMD

TechMD is an award-winning IT services firm that specializes in managed IT services in Orange County and Los Angeles, managed cybersecurity, cloud solutions, and strategic IT consulting. We are passionate about bringing enterprise-level productivity, scalability, and security to small and medium businesses.

Share:

More Posts

Cup of IT: Sending Secure Emails with Microsoft 365

Microsoft 365 comes with several built-in security features that allow your organization to manage how sensitive information is handled via email. On this episode of Cup of IT, we’ll be discussing how to send secure emails using sensitivity labels, email encryption, and the do-not-forward options in Microsoft 365.

Clean Your Inbox with Outlook Folders

Using Outlook folders is a great way to begin relieving the stress of managing your inbox. On today’s One-Minute Wednesday, you’ll learn how to create customizable folders that can automatically categorize your email, giving you a better experience with your inbox.

Blocking Senders in Microsoft Outlook

Tired of junk mail getting past your built-in spam filter? You can quickly and easily train your junk folder in Microsoft Outlook. On today’s One-Minute Wednesday, Sean Mountain will show you how to mark email as junk and block senders, giving you more power over what shows up in your inbox!

Getting Started With Two-Factor Authentication

Today’s cybersecurity landscape is filled with a variety of evolving threats, demanding new ways to protect your data. On this week’s One-Minute Wednesday, we’ll cover how Two-Factor Authentication can keep you safe from the vast majority of cybersecurity breaches.