Manage Meetings in Microsoft Teams

In Office 365, we can use Microsoft Teams as a tool to create, manage and host meetings. This way, you can communicate with others, respond to appointments and structure your schedule all within one place.

Setting Up a Meeting

With Teams opened, navigate to the left panel and click the “Meetings” tab.

01 Meetings Tab

Here, you’ll be able to start creating meetings. You’re given a calendar view on the left that will list your daily agenda, and any events or appointments you’ve made within Outlook will sync over to this calendar as well.

02 Teams Calendar

Click the “Schedule a Meeting” button at the bottom and a meeting window appears.

03 Scheduling your Meeting

You can add a title, location, start and end times, along with any message details for your recipient to see. In the top right you can select a channel to host the meeting in or input individual contact names into the Invite People section.

04 Schedule Window

If a contact is unavailable during a chosen time, the scheduling assistant will notify you of times when that person is free.

05 Scheduling Assistant

Meetings During a Chat

Let’s say you’re having a chat in Teams and your coworker or client wants to set up an appointment.

06 Chat Meeting

You can hit the meetings symbol under your chat box to open up the scheduler again. Finally, hit Schedule a Meeting and everything will be finalized.

07 Chat Scheduler 02

Inside a Meeting

When a meeting in Teams begins, you’ll be asked to join via video or microphone.

08 Joining a Meeting

Once inside, you can have a chat with the members in the sidebar to the right.

09 Chat Sidebar

When you’re ready to leave the meeting, hit the red “Leave” button on the screen to exit.

10 Exiting The Meeting

So that’s how to use Microsoft Teams to conduct meetings and appointments with others. Thanks for joining and be sure to come back for next week’s One-Minute Wednesday!


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