Viewing Public Calendars in Outlook

Do you need help planning out your workday with another department? Are there upcoming company meetings or events that you want to stay up to date on? On today’s One-Minute Wednesday, Melanie Nunn will show you how to access a public calendar in Outlook to easily stay up to date with company-wide appointments, events and more.

Viewing a Public Calendar

With Outlook open, navigate to the Ellipsis icon in the lower right section of the screen, then click “Folders”. You can quickly get to this section by pressing the keyboard shortcut “CONTROL + 6”.

Open Folders Section

Open Folders Section 02

Then, scroll down to the Public Folders menu. This menu houses any public calendar folders you have access to and can be divided into categories like department, subject or events. When you’ve found the department folder you’d like, expand the folder by clicking the triangle (1) and then select the folder (2). You can then right-click the calendar and choose “Add to Favorites” (3).

Public Folders Menu

Another window pops up where you complete the process by clicking “Add”.

Add to Favorites Window

When you return to your personal calendar the newly added folder can be made visible by clicking the checkbox next to “Other Calendar”.

Making New Calendar Visible

Share:

More Posts

Cup of IT: Share Files Securely with Microsoft 365

Microsoft 365 offers valuable features and capabilities to ensure your files are protected and are only accessed by the right people. On this episode of Cup of IT, we’ll be discussing how to safely, smartly and easily share and receive files in Microsoft 365.

Cup of IT: Sending Secure Emails with Microsoft 365

Microsoft 365 comes with several built-in security features that allow your organization to manage how sensitive information is handled via email. On this episode of Cup of IT, we’ll be discussing how to send secure emails using sensitivity labels, email encryption, and the do-not-forward options in Microsoft 365.

Clean Your Inbox with Outlook Folders

Using Outlook folders is a great way to begin relieving the stress of managing your inbox. On today’s One-Minute Wednesday, you’ll learn how to create customizable folders that can automatically categorize your email, giving you a better experience with your inbox.

Blocking Senders in Microsoft Outlook

Tired of junk mail getting past your built-in spam filter? You can quickly and easily train your junk folder in Microsoft Outlook. On today’s One-Minute Wednesday, Sean Mountain will show you how to mark email as junk and block senders, giving you more power over what shows up in your inbox!